Legal

Privacy Policy

Effective Date: April 14, 2026 · Exceleed Consulting and Technologies

1. Introduction

Exceleed Consulting and Technologies (“we”, “our”, or “us”) operates Oneroom, a room and meeting management application. This Privacy Policy explains how we collect, use, and protect your information when you use Oneroom.

By using Oneroom, you agree to the practices described in this policy.

2. Information We Collect

2.1 Google Account Information

When you sign in with Google, we collect:

  • Your primary Google Account email address
  • Basic profile information (name, profile picture) that you have made publicly available

2.2 Google Calendar Data

To provide room scheduling functionality, we access:

  • Calendar events associated with room/resource calendars in your Google Workspace domain
  • Meeting details including title, description, start/end times, organizer email, attendee response status, and meeting links
  • The list of Google Calendars you are subscribed to

2.3 Google Workspace Resource Data

To display room and building information, we access:

  • Calendar resource details such as room names, resource emails, building names, and room capacity

This data is read-only. We do not create, edit, or delete any resources in your Google Workspace.

2.4 Webhook / Watch Notifications

We create Google Calendar watch channels to receive real-time notifications when room calendar events change. These notifications allow Oneroom to keep meeting data up to date without requiring manual refresh.

3. How We Use Your Information

We use the data collected solely to:

  • Authenticate you and maintain your session
  • Display scheduled meetings within the application
  • Sync meeting data to our database and keep it up to date via webhook notifications
  • Identify which room calendars to monitor on your behalf

We do not use your data for advertising, profiling, or any purpose unrelated to the core functionality of the application.

4. Google API Scopes Used

We request only the minimum Google OAuth scopes necessary to operate the application:

  • openid — to authenticate your identity
  • userinfo.email — to identify your account and associate webhook notifications
  • userinfo.profile — to display your name and profile picture
  • admin.directory.resource.calendar.readonly — to fetch room and building resource information from your domain
  • calendar — to create webhook watch channels on room calendars for real-time updates
  • calendar.events.readonly — to read meetings scheduled on room calendars
  • calendar.calendarlist.readonly — to list calendars available in your account

We do not request write access to your personal calendar or any administrative permissions beyond what is listed above.

5. Data Storage

Meeting and room data fetched from Google is stored in our secure database hosted at exceleed.in. We store:

  • Room resource information (name, email, capacity)
  • Meeting details (title, description, times, organizer, response status, meeting link)
  • OAuth tokens required to make API calls on your behalf (stored securely)

We do not sell, rent, or share your data with any third parties.

6. Data Retention

We retain your data for as long as your account is active. You may request deletion of your data at any time by contacting us. Upon deletion request, we will remove your account data, stored meetings, and OAuth tokens within 30 days.

7. Security

We implement industry-standard security measures including HTTPS encryption for all data in transit and secure storage of OAuth credentials. However, no system is completely secure, and we cannot guarantee absolute security.

8. Third-Party Services

Our application integrates with Google APIs. Your use of Google services is also governed by Google's Privacy Policy at policies.google.com/privacy. We do not integrate with any other third-party data services.

9. Children's Privacy

Oneroom is intended for use by professionals within organizational Google Workspace environments. We do not knowingly collect personal information from individuals under the age of 18.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify users of significant changes by updating the effective date above. Continued use of the application after changes constitutes acceptance of the updated policy.

11. Contact Us

For questions, data deletion requests, or concerns about this Privacy Policy, contact us at:

Exceleed Consulting and Technologies
Email: support@exceleed.in
Website: https://exceleed.com